Peripheral Neuropathy Support Group of Metro DC
No Cure. No "Race for a Cure"
      But Hope, Advice, Info, Mutual Support & Being Heard?
            Yeah, We got that.

DC Peripheral Neuropathy Support GroupMetro DC

<meta name="google-site-verification" content="rnynLe2vn0ze14KzMXKQbTDqutSiL2j-WGRUn6hJxUA" />

Money - Grubby Details        Home -> OpStuff -> Money

Last update: 8/17/2019  (fixed errors)
We have been operating an informal organization. It is clear to all that Steve Klitzman has been putting huge amounts of time and money into our group. So far, so good. So nobody is about to be picky about the small amounts of Pass-the-Hat money involved. Clearly the amounts involved have swamped by the costs incurred by those who bring food and drink for refreshments.

The WNA support manual suggests not doing Pass the Hat in order to avoid discouraging members for whom giving money would be a problem. We do Pass the Hat using a small envelope during discussions and presentations to avoid obvious actions by members.  But maybe that is a problem. Needs discussion.

However our little group currently only serves the needs of a few hundred out of the hundreds-of-thousands of neuropathy patients in the DC area.

To help more people we would need to have more groups, each probably smaller and geographically closer to folks. To do better we may have to collect and spend some money. To get bigger, we will need to get a 501c3 status. To do that, money handling processes need to be good.

We have a checking account in the name of Peripheral Neuropathy Support Group of Northern Virginia (our old name).  It's controlled by Steve  Eventually, Steve will bring in a bank statement and show it to suitable members (like Potential Treasurer Richard Polhemus), I will post a redacted copy and us nit-pickers will figure out why our calculated balance is off by a few bucks.
Meanwhile, in the following table I have taken a stab at financial transparency.  At least we can cover some of the recent cash stuff.
Not listed:
- Miscellaneous purchases made by Steve, Lou and Mike, such as printing expenses
- Travel expenses by members and their caregivers
- Refreshment costs by many
- Un-reimbursed time and travel costs incurred by our speakers
- Charitable contributions by our members to related organizations, such as the Foundation for Peripheral Neuropathy
When
 What
 Comment
 Change
 
Mike
Owes
Bank

 Bank Balance
 Accrual
Balance
Before July 2017
 Opening balance
 This is what was in the checking account then.
     Note:original estimated balance was $300.
+ 397.83
 0
  397.83
  397.83
  Aug 2017
Upgrade WEBS = - 88.83
Mike Foxworth sent Steve a receipt for $88.83 from WEBS to expand our web site to "paid". This is an annual fee and includes the fee we pay to "own" our web address (dcpnsupport.org)
  - 88.83
 -88.83
  397.83
  309.00
 Sept 2017
Mtg. Pass-the-Hat (PTH)= $23.00
 Mike collected, but did not give to Steve
  + 23.00
- 65.83
  397.83
  332.00
 Oct 2017
Mtg, forgot to PTH
And we had a big crowd. Oh the shame of it!
 0
- 65.83
  397.83
  332.00
 Nov 2017
Mtg, PTH = $110
PTH handled by Bob McCabb, handed to Mike Foxworth
+110.00
+44.17
  397.83
  442.00
 Nov 2017
check sent
Mike sent 44.17 check to Steve
0
 0
  442.00
  442.00
 Dec 2017
Mtg. PTH = $110
PTH handled by Bob McCabb, handed to Mike Foxworth
 + 110.00
 +110
  442.00
  552.00
Jan 1,2018
ICANN "hide fee" = -$12.99
$12.99 fee paid by Mike to WEBS to increase privacy of ownership details for the website. This is an annual fee.
  - 12.99
+97.01

  442.00
  539.01
 Feb 3,2018
Mtg. PTH = $56
 PTH handled by Bob McCabb & Steve took cash
 + 56.00
+97.01
  498.00
  595.01
 Mar 3,2018
Mtg. PTH                    = + $67
Video Projector Rental = - $50
                             Net: + $17
 PTH handled by Jane & lindy. Mike kept $50 for projector rental & Steve deposited $17
 + 17.00
+97.01
  515.00
  612.01
Apr 7, 2018
Mtg. PTH            = + $52
Tai Chi instructor = - $150
                       Net: -$98
PTH handled by Steve and Steve gave check to instructor.
(Note: Food: Steve spent ~ $20)
- 98.00
+97.01
 417.00
 514.01
4/19/18
Name Tents = - $30.30
Purchased by Mike, offsets portion of 97.01 he owes to Steve.
- 30.30 
+66.71
  417.00
  483.71
May 5, 2018
Mtg. PTH = + $65
PTH handled by Steve.
(Food: Someone brought Brownies. Really good Brownies.)
+65.00 
+66.71
  482.00
 548.71
5/10/18
  check sent
Reimbursement Check from Mike to Steve = $68.00
  0
 0
  548.71
 548.71
Jun 2, 2018
Mtg PTH = +$39
Postage = -   $5
               net: + 34
PTH handled by Mike. Check for $34 sent to Steve.  $5 retained for postage for letters to Post editors.
+34.00
 0
  582.71
 582.71
Jul 27, 2018
Summer Picnic
Summer picnic. Lots of people brought lots of food, including Steves's shrimp and cold cut plater.
 0
 0
  582.71
 582.71
Aug 4, 2018
Mtg PTH = + $71
Video projector rental = - $40
WEBS site annual fee = -$39
                                 net: -8
PTH handled by Mike 
Projector normally $55, but discounted to $40
Several people brought goodies.
- 8
-8.00
  582.71
 574.71
Sep 8, 2018
Mtg PTH                = + $204
video projector rent = -    $55
                       Net:  +   149
PTH handled by Steve. Mike paid rent
+ 149
-63.00
  786.71
723.71
Oct 6, 2018
Mtg PTH = +$99
PTH handled by Steve
Salted special nuts brought by who? I don't remember...
+ 99
-63.00
  885.71
822.71
11/3/18
Mtg PTH=+ $68
 PTH handled by Bob
+ 68
-63.00
 955.88
890.71
Dec 5 2018
Mtg PTH        = + 85
Instructor Fee = - 150
                 Net: - 65
PTH handled by Mike. Instructor payment handled by Steve.
Steve brought balloons and munchies
Several others also brought food. Mike took some home and the police took the extra sodas.
Rodney brought Santa Claus
- 65 
+22.00
803.71
825.71
Dec 13 2018
 Domain Registration fee
+ privacy protection = -42.94
Website Domain Registration for dcpsupport.org includes privacy protection that hides our contact info from casual queries. It was pretty high, but the annual hosting fee to Webs paid in August was much lower than before. Hence, net cost for the combination was about the same as 2017.
- 42.94
-20.94
803.71
782.77
2/2/19
 Mtg PTH  = +77.00
 Note: No PTH at Jan 5th meeting
+77.00
  -20.94
880.71  
859.77
3/1/19
3/2/19
3/20/19
Video Projector Rent = -38.10
Mtg PTH  = +100.00
Name tents = -31.00
                      net = +30.90
Projector rental & Name Tents paid by Mike.
Projector was lower because an adapter was missing.
Susan & Mike handled PTH, given to Steve
+30.90
  -90.04
980.71
890.67

4/6/19
Mtg PTH = ?
Camera mount = 31.79

Richard handled PTH. Not sure what we received.
  -31.79
+ ?
 
-121.83
980.71  + ?
 
858.88
+?

5/4/19
Mtg PTH =?
Video Projector Rent= -43.54
Video Adapter = -13.79  
Steve handled PTH. Not sure of amount.
Purchased an adapter for the video projector in return for future rental fee reduction
 - 57.33
+ ?

-179.16
 
980.71 + ?
801.55
+?
 6/1/19
Wireless Microphones = -47.53
Video Projector Rent = -32.66
Mtg PTH = 88 (?)
Purchased a set of two hand-held wireles microphones and adapter, allowing one for speaker and one to pass around the room. My memory is that PTH was $88. Steve was not there. Did I bring it home & lose it? My wife says no, but I treat it that way here. Did it get to Steve? Not sure how that could be. Point? We need a treasurer & access to bank statements!  See the 8/10/19 adjustment
 +7.81
-171.35
980.71  
+ ?

809.36
+?

 6/6/19
Namecheap URL fee = -1.56
HostGator site fee = -$204.75  
 In early June we bought the URL dcpnsupporttest.site to use as a test site for conversion to WordPress. And we purchased a website support package from HostGator. There are some features in the HostGator package that we may not eventually need, but the package included them. Both of these items are annual expenses.
-206.31 
-377.66  
980.71 
+ ? 
603.05
 8/3/19
 Mtg PTH = $71
Steve kept PTH, since it included a check.
 +71.00
 -377.66
1051.71
+ ?
674.05
+?
 8/10/19
Adjustment =+446.78
As of 8/10/19, Steve reports a bank balance of 1498.48. Given prior estimated value that implies the net deposits shown.  That adjustment seems too large for just April & May PTH.  Need a treasurer to go through the bank statements. 
  +446.78
 
-377.66
  1498.49
1120.83
 8/10/19
 Expo Fee= -$400.00
We wanted to participate in the Springfield VA Expo, telling people about a support group. "You are not alone!". We are still not sure what the actual fee will be for a small non-profit. But (1) we are still getting organized so did not anticipate this (2) there was a filing deadline (3) we don't have a treasurer in place yet so Steve was the only one who could send a check and (4) Steve was leaving town on vacation. So, we sent a check. Nothing ventured, nothing gained.
-400.00 
-377.66
 1098.49
720.83
 8/17/19
WEBS site annual fee = -$49.95
This is what we pay to keep our Webs.com site operational. We aso pay a fee in December to have our own URL. It's a guessing game what Webs.com will charge (2017 was $89, 2018 was $39)
- 49.95
-427.61
 1098.49
670.88
  Future
 ...
At the March 2nd meeting, Richard Polhemus volunteered to help us as Treasurer assistant. Yeah!  Do money more better!  But life has interveened, so, for now, Mike is being demonstrably incompentent (see 6/1/19, above)

  • Website costs for 2019 will be significantly higher than 2018 (~$300 vs ~$100 in 2018) as we make changes to  technology.  
  • Considering buying some "social Media" advertising.  May be better than relying on Google and other serach engines. 
  • Doing more with video (such as Zoom) may require money. 
  • Participating in local health fairs may cost money. May need to make a special money appeal.
  • Steve & Mike have been doing most handout printing, with occasional help from others. We probably want to shift much of that to commercial copy services at some point.
-
-
-